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Collect equipment and supplies from US donors. Sort, organize and pack items for transport. Arrange transport of donations in containers, ground transport, or by air. Distribute donations to receiving facilities.
- Description:
- US process:
- Network for collecting supplies and equipment from:
- Organizations (Rotary Clubs, other NPO’s)
- Health Care systems/providers/associations
- Fire/EMS providers/individuals/associations
- Companies/Manufacturers
- Individuals (physicians/nurses)
- Transportation of donations to US warehouse by:
- Trucking companies
- Individuals
- Donors
- Centralized warehouse space for:
- Collection
- Sorting
- Organizing
- Packing
- Office Support with:
- Computer
- General office supplies
- Volunteers are:
- Container Coordination includes:
- Staging
- Calendar
- Correspondence
- Donations are inventoried and prepared on pallets for loading into containers, priority items are sent by air or ground. Manifests are shared with team in Guatemala at time of shipment.
- Guatemalan Process:
- Container Coordination:
- Warehouse Space
- Receiving
- Organizing
- Distribution of materials
- Transportation
- Monitoring donation sites
- Evaluating needs
- Office support
- Receipt confirmation
- Feedback
- Description of process of soliciting donations:
- Requests need to include the following information:
- Description of mission, population, and situation of organization, hospital or location
- Description of services offered
- Specific list of needs
- Contact person
- Priority will be given to
- Areas in with greatest need/poverty/lack of resources
- Locations that solicit first
- Locations that have history of complete compliance
- General consideration will be given to:
- NPO’s, missions & other organizations
- Hospitals
- Clinics
- Health promoters
- EMS Providers
- Special notes:
- Target donations: Specific items may be located in the US and “tagged” immediately for a specific location requesting such.
- In-country company representation: (accessories/chemicals) Only equipment with service and support available in area will be accepted.
- Buying equipment & supplies to make complete donations: If partial donations are obtained the options to purchase and provide a complete set will be given to the beneficiary.
- Consumable replenishment: Consideration will be given to maintain a constant stock of supplies.
- Emergency Preparedness: Emergency situation like earthquakes, hurricanes, and floods.
- Rules:
- Donations are to be given to locations/institutions, not private persons
- Donations are to be entered into the master inventory
- Locations will allow tours for periodical checks on the donations and use
- Donations are not to be sold
- Letter of receipt of donations
- Transport of donations from warehouse in Guatemala
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